GIANT AUCTION 2006 - GENERAL INFORMATION

[artw]

The 2006 Ottawa Valley Aquarium Society's Annual fund raising auction will take place on Sunday March 5, 2006. We hope you will be able to attend.

The OVAS giant auction takes place at the Jack Purcell Community Center, 320 Jack Purcell Lane (near Elgin & Gilmour), Ottawa.

Please help make our event a success this year and pass the word along to your friends. Remember it costs nothing to come to the auction and membership in the club is not necessary to go to the auction. There are often great deals to be had on fish, plants and used equipment!

Everyone is encouraged to bring in items to sell. Make sure to look through your fish room to find those items you don't use anymore or weed out those overgrown plants. Make some space for those new fish you want to buy...

There are changes to the procedures this year. The changes are shown in bold below.

To make your visit as pleasant as possible coffee, soft drinks and snacks will be for sale.
•   Pre-registration is encouraged.  Sellers can email their list of items to starting February 28 2006.  As an incentive, those who pre-register on Feb 28, March 01, March 02 will receive 12 free door prize raffle tickets.  Those who pre-register March 03, 04 will receive 6 door prize raffle tickets.
•   Vendors can start registering their items on the day of the auction for sale at approximately 10:00am.
•   Pre-viewing of items will start at approximately 10:00am and continue until the auction starts.
•   The auction begins at 1:00 pm
•   All sales are final and all items are purchased "AS IS"
•   All items, once declared sold, become the responsibility of the purchaser
•   Bidding for any item will start at no less than $2.00 and will increase in $1.00 increments
•   All items must be paid for at the front of the auction room as soon as they are won.
•   Payments by CASH only. NO Credit Cards or cheques accepted.


Bidder Procedures:

1. Fill out a registration form.

2. Remit the registration form to us and we will assign you a bidder number and give you a bidder card.

3. To bid on an item lift your auction number above your head as soon as the item is offered for auction. The auctionneer will start announcing the item price and will increase in $1.00 increments (eg. $2, $3, $4,....) Leave your auction number up until you have won the item or until you want to drop out. Once you have lowered your auction number you cannot raise it again. Late bids will not be accepted.

4. All items must be paid for at the front of the auction room as soon as they are won.

5. Payments by CASH only. NO Credit Cards or cheques accepted.


Vendor Rules and Procedures:

1. Fill out a registration form (same form as the bidder form, you only need to fill it out once).

2. Enter the items that you are bringing for sale onto the Item Registration Sheet.

3. Remit the forms to us and we will assign you a bidder/vendor number and give you a bidder card.

4. Your items will be entered into our computer programs and labels for your items will be printed. When you receive your labels place them onto your items and bring the items to the display tables.

5. All items must be registered and must bear the label given to you by OVAS. Any unregistered items will be removed.

6. All items must be related to the aquarium hobby.

7. OVAS reserves the right to reject any items not suitable for sale including, but not limited to, deformed fish, species crosses and banned or restricted livestock. Broken or defective equipment.

8. Bidding starts at $2.00. Make sure that each of your items will sell for at least $2.00. Group items together if necessary.

9. If you are not able to remain until the end of the auction, or if there are processing delays, your statement and a cheque for your share of the sales will be mailed to you shortly after the auction.

10. Minimum bids will be honoured but items will only be offered for sale once.

11. If your items do not sell you must pick them up at the end of the auction or you can donate them to the club if you wish. Unclaimed items become the property of OVAS.

12. Please be aware that OVAS receives a 25% commission from the sales proceeds.

[james]

Hi
Art Can I e mail you the list by pm to you. I can not use the outlook to send you tmy list.

James